Check Users into Events

As an event manager, there are several ways you can check people in to your event:

• Create a check-in kiosk for attendees to interact with as they arrive at your event
• Share a link that people can click or tap from a desktop or mobile device
• Print or share a QR code that people can scan with the campus app

Each of these methods records the name and time of a person's attendance. If you have feedback turned on for this event, the student will be prompted to provide feedback after. This information is available for you to review in Campus Cloud. 

Create a Check-In Kiosk

You can use Campus Cloud to create a check-in kiosk for your event. You can station the kiosk close to the entrance of an event, to take attendance as students arrive. A kiosk can be a mobile phone, a tablet, or a desktop computer, but it must be connected to the internet.

You can display a QR code that students can scan with the campus app. You can also use a person's email address to check them in, if they do not have the campus app.

To create a check-in kiosk:

• Create your event and turn assessment on by following the steps here: Create an Event with Assessment
• In the "Self Check-In Methods" menu, select "QR Scan" to let students scan in by QR code at the kiosk. 
• Save your event

To get the shareable link: 

• Click Manage, then click Events
• Find your event in the list
• Click "Check-in" then click "Kiosk Check-In"

Campus Cloud displays a web page you can display at the check-in kiosk. 

For more information about check-in methods, please see: 

• Check-in Methods: App Link, QR Scan, Email

Share an Event Link

You can create a sharable link for your event. Students can check in to your event by tapping the link. If you have enabled check-in and check-out, the student can click or tap again to check out. 

Students can use shareable links with or without the campus app. Students who do not have the app will be prompted to check in by email. The link will work on a desktop computer or mobile phone. 

To use a sharable link to check students in: 

• Create your event and turn assessment on by following the steps here: Create an Event with Assessment
• In the "Self Check-In Methods" menu, select "App Link Check-in"
• Save your event

To get the shareable link: 

• Click Manage, then click Events
• Find your event in the list
• Click "Check-in" then click "Kiosk Check-In"

Campus Cloud displays the shareable link in a field called Self Check-In. To share the link, click Copy, then paste it the link into an email or chat program. Students (or anyone) can follow the link to check in and out of the event. 

Print or Share a QR Code

You can create a 2-dimensional barcode, or QR code, that students can scan using the campus app. This checks the student in to the event and automatically registers them on the attendance list. 

If you have enabled check-in and check-out, the student can scan the QR code again to check out. 

To use a QR code to check students in: 

• Create your event and turn assessment on by following the steps here: Create an Event with Assessment
• In the "Self Check-In Methods" menu, select "QR Scan."
• Save your event. 

To get the QR code:

• Find your event in the list of events, and click "Check-In"

Campus Cloud shows a page with the QR code for your event, and a "Download QR Code" button at the top.

Students can use the campus app to scan the QR code from your screen. Or you can download a QR code to print it and post copies near the entrance to an event.