After you have created and published a Contact Trace form you need to share it in order to collect results. You can use Campus Cloud Studio to share the form in the campus guide, where it is easily accessible in the mobile app. Or, you can use a web address (URL) to send the form.
The campus app uses “Experiences” -- for example, Students, Alumni, and Visitors -- to show different information to different people. If you want a form to be available to those different groups, be sure to add your form to each experience where you want to share. Adding the form to each app experience lets you capture information from everyone who might visit campus for any reason.
Note:
You can share your form with alumni and students directly in the app, but you can only share with visitors using a web link. Students and Alumni can log in to the app to access the form, and the results will be used to populate Health or Case History and update the student’s Campus Pass. Visitor access the form through a web link that takes them to the same form, in an external browser. Also, Alumni experiences may not always be “log in” enabled.
Skip to:
- Share the form with the Student or Alumni experiences
- Share the form with the visitor experience
- Share a form on the internet
To share a form, here are the steps to take:
- First, create and publish your form. (For details, see “More Information” below.)
- Publishing your form takes you directly to the “Share form” page. Or, you can find a form in the list, and click “Share.”
Share the form with the Student or Alumni experiences:
- Log in to Campus Cloud and click “Studio”. (There is a shortcut, “Go to Studio,” on the Share Form page.)
- Find your experience in the list, then click "Customize."
- Scroll down to the section where you want to add the tile, then click "+ Add."
- Type a name for your tile, choose a color, and upload an image.
- Select Resource from the Content menu.
- Select Form as the Resource type.
- Choose your form from the list.
- Save your changes.
The new tile appears in the campus guide for the experience you have selected. Tapping the tile opens the form within the app.
Share the form with the visitor experience:
- On the Share Form page, next to “Capture responses with the web,” click “Share.” This copies the form’s public address to the clipboard.
- In the top menu bar, click "Studio," then click "App Experiences."
- Find your experience in the list, then click "Customize."
- Scroll down to the section where you want to add the tile, then click "+ Add."
- Type a name for your tile, choose a color, and upload an image.
- Select Resource from the Content menu.
- Select a Content type: Choose either in-app or external weblink
- Paste the shareable link and save the tile.
The tile appears in the visitor experience of the campus guide. Tapping the tile opens the shared form in a browser. The link opens either in the app or in an external browser, depending on your choice.
Share a form on the internet
A form has a public web address that anyone can access with an internet connection. You can send the link in an email or a text message. The person receiving the link can view it in a web browser, answer the questions and send you the response. Here are the steps:
- Log in to Campus Cloud and click Contact Trace. Then click Forms.
- Find your form in the list of Forms and click Share.
- Next to “Capture responses through the web,” click Share.
Campus Cloud copies the shareable link to the clipboard, where you can paste it into an email or any text-based document. You can send the link to anyone you want to complete the form.