A big part of college education is knowing what’s going on around the campus – not just being limited to classes. College events are the most engaging and central activities to a student’s college experience and a rich, diverse list of events provides real value to student engagement and satisfaction.
The goal of this FAQ is to teach you where the app Event List comes from, so you can add events yourself, but more importantly, enable clubs and services to manage their own events.
Also, you can track student attendance and have students evaluate these events by turning on "Assessment" that records the time students check-in and checked-out of an event, and their feedback which can be downloaded after the event is over.
Here’s how you start filling up the event list:
- Create your first event manually
- See the results!
- Integrate a feed of events
- Import a CSV File
- Delegate permission to create events to Club and Service owners
TIME REQUIRED: A couple of hours
1. Create your first event manually
A good way to get a sense for how events work is to make one yourself. Choose an event that is close to you and that you have an interest in… because, by the end of this FAQ, you’ll know how to use assessment to make it better.
Type the information for this event into Campus Cloud, following the instructions here:
To create an event you need the event title, start and end date, an image and most importantly a "host" for the event. The host can be a "club" or a "service" which you can select from the list. You can also create new hosts by Creating a Service or Creating a Club.
2. See the results!
You can now view the event you created in the campus app. Log in to the campus and tap Campus Guide. The Campus Guide hosts all the Tiles that are set up with Studio, and among other things, tiles can link to clubs, services, or lists of events.
Browse to the Events tile and tap it to see the event you just created. The same event will also appear in the events list of its host so you can tap the "Clubs and Groups" or "Services" Tile, click on the host and view the events in their list.
Here's how you can:
3. Integrate a feed of events
There is no need for you to re-enter events that you have already published on your website. Be they playoffs, concerts, guest lectures or exhibitions, if your campus website has a list of events such as an RSS, Atom or iCal feed, you can automatically add those events to the campus app with Campus Cloud Integrations.
If new events are added to the feed, they appear in the campus app automatically.
You'll need the address (URL) of the event feed. Then, follow the steps here:
You'll select a club or service to be the host of all the events in the feed. You'll also choose one image which will be used for all events.
One thing to know is that Club owners and Service executives need the Events permission to be able to integrate events feeds to their clubs. For more information, read "Event Viewers" in the following FAQ:
You can Change Team Member Permissions and give Club and Service Owners the required Event Viewers access.
4. Import a CSV File
If you have several events that you repeat year over year, you can create a spreadsheet with the data, and every year, just update the dates and import the file to Campus Cloud.
Then, all the events appear in Campus Cloud and from there in the campus app.
You can add as many events for various hosts by importing them from a CSV file, here are the instructions to do that:
5. Delegate permission to create events to Club and Service owners
Club owners and Service Executives can create events that appear automatically in the campus app -- saving you from having to do it yourself. You can encourage a club or service to use the campus app's Assessment feature. Let your students build the campus app for themselves by giving them ownership for their clubs and services
To delegate ownership of the clubs and services you have created, you'll need the email addresses of each person you want to delegate to.
Follow the steps in these FAQs:
BEST PRACTICE: You'll get the best results if you:
- Delegate ownership of club and service events to Club Owners and Service Executives
- Use Assessment and encourage club and service owners to do the same to gain feedback
TRAINING MATERIALS for these topics can be found in the Product Knowledge Database: https://support.readyeducation.com/hc/en-us/categories/115000433114-Campus-Cloud-Administrator (You can send this link by email.)
FOOTNOTE: If you need someone to have a campus cloud account (so you can invite them to fill the event list), follow the instructions here: Invite a New Campus Cloud Administrator
If you have comments or feedback about this "how-to" document, please leave them in the comments below. Thanks for reading!