Create a campus pass that is automatically assigned to students based on their case status. Depending on the answers a student gives, you can grant them a clear campus pass, with no restrictions, or a restricted pass that can be used with QR codes to control access to certain locations on campus.
To know more about:
- Creating a New Campus Pass, see Create a New Campus Pass
Associating a Campus Pass with Case Status, see Associate Campus Pass with Case Status
- Types of Campuses, see Two types of Campus Pass: Clear and Restricted
Figure 1. Create your own campus passes to use in the mobile app.
You can create different kinds of campus pass to allow or restrict access to locations across campus. You can use Campus Pass to give information to students, such as instructions about what to do next.
Figure 2. Automatically Expire a Student’s Campus Pas with Pass Restrictions
With Pass Restrictions, you can automatically expire a student’s campus pass based on the date of their last COVID test. If it has been more than a set number of days since a student’s last COVID test, you can reassign a restricted campus pass to them.
Create a New Campus Pass
To create a new campus pass, here are the steps:
- Click Campus Settings in the user menu (your name, top right corner)
- Click Health & Wellness
- Click New Pass
- Provide a name and description for the new campus pass
- Choose a color and icon
- Choose a pass type (clear or restricted)
Campus Cloud shows the new campus pass in the list.
To edit a campus pass, click the pencil icon next to it. To delete it, click the “X.”
Associate Campus Pass with Case Status
To use your campus pass, associate it with a case status. Any student with that case status will see the associated campus pass. To know more about Case Status, visit Creating a Case Status.
There are three ways a student be assigned a case status:
- You can assign them a case status manually
- They can fill out a form in the campus app
- They can fill out a form on the web
You associate a campus pass with a case status by editing the case status.
You may want to create a case status to use with your campus pass. For more information:
Two types of Campus Pass: Clear and Restricted
Campus Pass works with QR Codes to monitor and restrict access to certain locations on campus, to help you safely re-open your campus.
A campus pass can be either clear or restricted. A clear campus pass is valid until midnight of the current day: the student must submit the form once per day to get a valid pass for that day. A clear pass lets users check in to locations across campus using QR Codes.
A restricted pass will give a warning when students check-in.
In this way, Campus Pass can be used with QR Codes to help control students’ access to campus and help with the safe reopening.
How Campus Pass appears in the app
Campus Pass appears in the app after the student fills in a form that is connected to a Case Status. The student’s Case Status determines which Campus Pass they will see. Campus pass appears in the campus app showing the title, color, and icon you selected, and the description. Use the description to provide information to students, including links.
Students can also see the campus pass by going to My Profile, tapping Health & Wellness, and then tapping My Campus Pass. Students who do not have a campus pass will see “No valid pass” and will be prompted to fill in a form to get a pass.
Roles and Permissions
To create a new Campus Pass, you need to have the Forms permission in Team Settings.
For more information, see: