Create a Campus Pass that is automatically assigned to users based on their Case Status. Depending on the answers a user gives by filling a form, you can grant them a clear Campus Pass, with no restrictions, or a restricted pass that can be used with specific QR codes to control access to certain locations on campus.
To know more, see:
- Create a New Campus Pass
- Customize the Campus Pass
- Associate Campus Pass with Case Status
- Types of Campus Pass
You can create different kinds of Campus Passes to allow or restrict access to locations across campus. You can use Campus Pass to give information to users, such as instructions about what to do next.
Figure 1. Create your own Campus Passes to use in the mobile app.
With Pass Restrictions, you can automatically expire a user’s Campus Pass based on the date of their last COVID test. If it has been more than a set number of days since a users’ last COVID test, you can reassign a restricted Campus Pass to them.
Figure 2. Automatically Expire a user’s Campus Pas with Pass Restrictions
Create a New Campus Pass
To create a new Campus Pass, here are the steps:
- Click Campus Settings in the user menu (your name, top right corner)
- Click Health & Wellness
- Click New Pass
- Provide the title and description for the new Campus Pass
- Choose a color and icon
- Choose a pass type (clear or restricted)
- If the pass type is Clear, choose Pass Expiry (On or Off)
Figure 3. Create a Campus Pass
Campus Cloud now shows the new Campus Pass in the list.
Customize Campus Pass
Use Campus Pass to deliver clear instructions about how to proceed based on their Case Status. Campus Pass appears in the Health & Wellness section of the campus app. It can contain instructions, including links, about what to do next.
To customize Campus Pass, here are the steps:
- Click your name (top right), then click Campus Settings
- Click Health and Wellness
- Click the “pencil” icon next to a Campus Pass to customize its title, content, icon, and colour
- You can also choose the pass type, either Clear or Restricted
- You can also choose the pass expiry, either On or Off
- When you are finished, click Save
Figure 4. Customize Campus Pass
Campus Cloud displays your updated Campus Pass in the list.
Be sure to associate your Campus Pass with Case Status. Users who have that Case Status will see the associated Campus Pass in the campus app.
For more information on different types of Campus Pass see Types of Campus Pass.
- There is a limit of 255 characters for the title of the health pass
- There is a limit of 1024 characters for the description
Associate Campus Pass with Case Status
In order to manage your testing and vaccination workflows effectively, you may associate your Campus Passes with a given Case Status. Any user with that Case Status will see the associated Campus Pass. To know more about Case Statuses, visit Creating a Case Status.
There are three ways a user can be assigned a Case Status:
- You can assign them a Case Status manually
- They can fill out a form in the campus app
- They can fill out a form on the web
You may associate a Campus Pass with a Case Status by editing the Case Status.
You may also want to create a Case Status to use with your Campus Pass. For more information :
How Campus Passes appear in the app
Campus Pass appears in the app after the user fills in a form that is connected to a Case Status. The user’s Case Status determines which Campus Pass they will see. Campus Pass appears in the campus app showing the title, color, and icon you selected, as well as the description. Use the description to provide information to users, including links.
Figure 5. Campus Pass in Mobile app
Users can also see the Campus Pass by going to My Profile >> tapping Health & Wellness >> tapping My Campus Pass. users who do not have a Campus Pass will see “No valid pass” and will be prompted to fill in a form to get a pass.
Roles and Permissions
To create a new Campus Pass, you need to have the Forms permission in Team Settings.
Figure 6. Form Permissions for Contact Trace